Free OSHA Recordable and Logging App — Complete OSHA Recordkeeping Solution

Check recordability, maintain your 300 Log, generate 300A summaries, create 301 forms, and calculate incident rates — all in one free tool

The OSHA Recordable and Logging App is your complete, free solution for OSHA recordkeeping compliance. Whether you need to check if an incident is recordable, maintain your OSHA 300 Log, generate your annual 300A Summary, create 301 incident reports, or calculate your incident rates — this all-in-one tool has you covered.

What’s New in Version 2.1.2

🎉 Enhanced Backup Reminders! The app now emphasizes data backup at every step:

• Export Reminder After Every Save - After adding or editing an incident, you’ll be prompted to export your data
• Enhanced Backup Warnings - Clear, prominent reminders that Excel export is your only backup
• Last Export Tracking - See when you last exported with urgent warnings if it’s been too long
• Stronger Data Loss Prevention - Multiple safeguards to ensure you never lose your OSHA records

Five Powerful Tools in One:

1. ✅ Recordability Checker

• Instantly determine if an incident is OSHA recordable or reportable
• Step-by-step guided questions based on OSHA 1904 standards
• Clear guidance on reporting requirements and deadlines
• Direct links to OSHA reporting resources

2. 📋 OSHA 300 Log Manager

• Maintain your complete OSHA 300 Log with all required fields
• Add, edit, and delete incident entries
• Search and filter by employee name, job title, or year
• Excel Import/Export - Your data, your backup (export after every change!)
• Automatic Export Reminders - Never forget to back up your data
• Last Export Tracking - See when you last exported with warnings if overdue
• Automatic classification tracking (death, days away, restricted, other)
• Track injury types, body parts affected, and days lost

3. 📊 OSHA 300A Summary Generator

• Automatically generate your annual 300A Summary from your log data
• Enter establishment information (company name, address, NAICS code)
• Calculate total injuries, illnesses, and days lost
• ZIP code lookup for automatic city/state population
• Export to Excel for posting requirements
• Validation warnings to ensure accuracy

4. 📄 OSHA 301 Incident Report Forms

• Generate complete 301 forms for any logged incident
• All required fields pre-populated from your 300 Log
• Print-ready format for recordkeeping
• PDF export capability
• Includes employee information, incident details, and treatment information

5. 📈 Incident Rate Calculator

• Calculate key safety metrics automatically:
  • TRIR (Total Recordable Incident Rate)
  • DART Rate (Days Away, Restricted, or Transfer)
  • LTIR (Lost Time Incident Rate)
  • Severity Rate (Total days lost per 100 workers)
• Compare your rates against industry benchmarks
• Based on your actual log data and hours worked

Why Use the Smarter Risk OSHA Recordkeeping App?

• ✅ 100% Free — No account, no login, no data collection, no limits
• 💾 Your Data Stays Local — All data stored in your browser (with Excel backup)
• 📤 Excel Import/Export — Full backup and restore capability
• ⚡ Instant Calculations — Automatic incident rate calculations
• 📱 Works Anywhere — Use on desktop, tablet, or mobile
• 📲 Install as App — Add to your home screen for offline access (PWA)
• 🔒 Privacy First — No data sent to servers, completely offline-capable
• 🎯 OSHA Compliant — Built to match official OSHA forms and requirements

Progressive Web App (PWA)

The app can be installed on your phone, tablet, or desktop for quick access and offline use:

• On Mobile: Tap “Add to Home Screen” when prompted
• On Desktop: Click the install icon in your browser’s address bar
• Offline Access: Once installed, use the app even without internet
• App-Like Experience: Runs in its own window, just like a native app

Key Features

Data Management

• LocalStorage - Your data persists between sessions
• Excel Backup - Export your entire 300 Log and 300A Summary
• Excel Import - Restore from backup or migrate data
• Search & Filter - Find incidents by employee, job title, or year
• Year Filtering - View incidents by specific year

Comprehensive Incident Tracking

• Employee information (name, job title, DOB, address, hire date)
• Incident details (date, time, location, description)
• Classification (death, days away, restricted, other recordable)
• Injury/illness types (injury, skin disorder, respiratory, poisoning, hearing loss, other)
• Body parts affected
• Days away from work and restricted duty days
• Treatment information (physician, facility, ER visit, hospitalization)
• Return to work dates

Establishment Information

• Company name and address
• NAICS code lookup
• Annual average employees
• Total hours worked
• Automatic ZIP code to city/state lookup

Validation & Compliance

• Required field validation
• Data integrity checks
• OSHA reporting deadline reminders
• Classification guidance
• First aid vs. medical treatment determination

OSHA Reporting Requirements

Employers are required to notify OSHA when an employee is:

• Killed on the job
• Hospitalized as an in-patient
• Suffers an amputation or loss of an eye

Time limits for reporting:

• Fatalities — within 8 hours
• Hospitalizations, amputations, or eye losses — within 24 hours

You can report directly to OSHA online or by phone at 1-800-321-6742 (OSHA).
👉 Report a Fatality or Severe Injury to OSHA

OSHA Recordkeeping Requirements

All other OSHA-recordable injuries and illnesses must be logged on the OSHA 300 form.
You are required to maintain these logs if your business has more than 10 employees and is not on the OSHA partially-exempt industry list.

Visit the OSHA Recordkeeping Guidelines for complete details.

Difference Between OSHA Recordable and Reportable

The Smarter Risk OSHA Recordable App helps you determine which category your case falls into — instantly and accurately.

How to Use the OSHA Recordkeeping App

Getting Started

1. Launch the app - Click the button above or visit directly
2. Choose your tool - Select from 5 tabs based on your need:
   • Check Recordability
   • Maintain 300 Log
   • Generate 300A Summary
   • Create 301 Forms
   • Calculate Incident Rates

For Recordability Checking

1. Answer simple yes/no questions about the incident
2. Get immediate guidance on whether it’s reportable, recordable, or non-recordable
3. Follow links to appropriate OSHA forms or reporting sites

For 300 Log Management

1. Click “Add Entry” to log a new incident
2. Fill in all required fields (employee name, incident date, description, classification)
3. Add optional details (treatment info, physician, facility)
4. Save and your incident is logged
5. Export to Excel regularly as your backup

For 300A Summary

1. Enter your establishment information (company name, address, etc.)
2. Input annual average employees and total hours worked
3. The app automatically calculates your summary statistics from your log
4. Export to Excel for posting requirements

For 301 Forms

1. Select an incident from your log
2. The app generates a complete, print-ready 301 form
3. Print or export as PDF for your records

For Incident Rates

1. Ensure your establishment info includes total hours worked
2. The app automatically calculates TRIR, DART, LTIR, and Severity Rate
3. Compare against industry benchmarks

Best Practices

Data Backup — CRITICAL!

• ⚠️ Export after EVERY change - Your Excel export is your only backup
• The app will remind you - After saving an entry, you’ll be prompted to export
• Save the Excel file with your other OSHA records (network drive, cloud storage, etc.)
• Check the “Last Export” date - The app shows when you last exported
• If you lose browser data, you can ONLY restore from your Excel backup
• No server backup - Smarter Risk does not save your data anywhere

Why Backup is Critical

• Browser data can be lost if you clear cache/cookies
• Computer crashes or browser updates can erase local data
• Switching browsers or devices means starting over without a backup
• Your Excel export is the ONLY way to recover your OSHA records

Recommended Backup Schedule

• Immediately after adding or editing any incident
• Weekly if you have active incidents
• Monthly minimum for ongoing recordkeeping
• Before clearing browser data or switching devices

Data Privacy

• All data is stored locally in your browser
• No data is sent to any server
• Your information never leaves your device
• Clear browser data will erase the app data (export first!)

Annual Workflow

1. Throughout the year: Log incidents as they occur and export after each entry
2. Export to Excel after every change as your backup
3. At year-end: Generate 300A Summary
4. Post 300A Summary from February 1 - April 30
5. Maintain records (and Excel backups) for 5 years per OSHA requirements

Frequently Asked Questions

How do I know if an injury is OSHA recordable?
Use the Recordability Checker tab in the app. Answer a few simple questions and get instant guidance. Generally, any work-related injury or illness requiring medical treatment beyond first aid, or that causes loss of consciousness, restricted work, or job transfer, is OSHA recordable.

Can I use this app to maintain my official OSHA 300 Log?
Yes! The 300 Log tab includes all required OSHA fields. Export to Excel regularly as your backup. The Excel export matches OSHA’s format and can serve as your official log.

What if I lose my data?
As long as you’ve exported to Excel, you can restore everything by importing that file. This is why we strongly recommend exporting after every change. The app will remind you to export after saving entries. Without an Excel backup, your data cannot be recovered if browser data is lost.

Do small businesses need to keep OSHA logs?
Most businesses with more than 10 employees must keep OSHA logs unless they fall under OSHA’s list of partially exempt industries. Check OSHA’s exemption list.

What’s the difference between OSHA 300, 300A, and 301 forms?

• OSHA 300: Log of work-related injuries and illnesses (maintained throughout the year)
• OSHA 300A: Annual summary posted at the workplace (February 1 - April 30)
• OSHA 301: Individual incident report form (one per incident)

The app helps you create and maintain all three forms.

How do I calculate my incident rates?
The Incident Rates tab automatically calculates TRIR, DART, LTIR, and Severity Rate based on your log data and total hours worked. Just enter your establishment information including total hours worked for the year.

What are good incident rates?
It varies by industry. Compare your rates against your industry’s national average at www.bls.gov/iif. Generally, lower rates indicate better safety performance.

Is this app really free?
Yes, completely free. The OSHA Recordable and Logging App is provided by Smarter Risk as a public resource. There’s no login, subscription, data collection, or hidden fees — just a comprehensive, accurate compliance tool.

Can I use this on my phone or tablet?
Yes! The app is fully responsive and works on desktop, tablet, and mobile devices. You can even install it as a Progressive Web App (PWA) by tapping “Add to Home Screen” on mobile or clicking the install icon in your browser. Once installed, it works offline and feels like a native app.

How do I install the app on my phone?
When you visit the app on your mobile device, you’ll see a prompt to “Add to Home Screen” or “Install App”. Tap it and the app will be added to your home screen like any other app. You can then use it offline and it will open in its own window.

Does the app work offline?
Yes! Once you install it as a PWA, the app works completely offline. Your data is stored locally in your browser, so you can log incidents, view your 300 Log, and generate reports even without an internet connection.

How long should I keep OSHA records?
OSHA requires you to maintain records for 5 years following the year to which they relate. Keep your Excel exports as permanent backups.

What if I need help with OSHA compliance beyond recordkeeping?
Smarter Risk offers comprehensive safety training, risk assessments, and safety program development. Visit smarterrisk.com to learn more.

Smarter Risk simplifies safety, training, and risk control for small businesses.
Learn more at smarterrisk.com.