Hurricane Preparedness at Work: Storm Safety Planning

Overview

Hurricane preparedness involves advance planning, facility protection, and employee safety measures before, during, and after hurricane events that can cause devastating winds, flooding, and extended power outages.

Why This Is Important

Hurricanes can cause catastrophic damage to facilities and pose serious risks to employees who may be required to work during storm preparations or recovery operations. Proper preparation reduces injury risk and ensures business continuity.

Hurricane-related workplace injuries often occur during preparation or cleanup activities when workers are under time pressure and dealing with hazardous conditions.

Hurricane Timeline Preparation

Pre-Storm Preparation

Facility Security

• Secure outdoor equipment including tools, materials, and temporary structures
• Protect windows with plywood or storm shutters where appropriate
• Clear drainage systems to prevent flooding from blocked gutters and drains
• Anchor or remove loose objects that could become projectiles in high winds

Emergency Systems

• Test backup generators and ensure adequate fuel supplies for extended outages
• Establish communication systems including battery-powered radios and satellite phones
• Stock emergency supplies including water, food, first aid supplies, and flashlights
• Verify emergency lighting and exit systems are functional

Personnel Planning

• Review evacuation procedures and ensure all employees know their roles
• Identify essential personnel who may need to remain on-site during the storm
• Establish check-in procedures for accounting for all employees before and after the storm
• Coordinate with families to ensure employees can focus on work responsibilities

During the Storm

Shelter Procedures

• Stay in designated safe areas away from windows and glass doors
• Avoid elevators and use stairs for movement between floors
• Monitor weather updates using battery-powered radios or mobile devices
• Maintain communication with emergency management and company leadership

Safety Precautions

• Don’t venture outside during the eye of the storm - winds will resume
• Stay away from windows even if they appear secure
• Avoid using electrical equipment during the storm
• Keep emergency supplies readily accessible

Communication Protocols

• Maintain regular check-ins with emergency coordinators
• Document any damage or safety issues that develop during the storm
• Report injuries or medical emergencies immediately
• Stay informed about changing conditions and evacuation orders

Post-Storm Recovery

Initial Assessment

• Wait for official all-clear before beginning any outdoor activities
• Inspect facilities systematically for structural damage and hazards
• Document damage with photos and detailed descriptions for insurance purposes
• Report utility damage including gas leaks, electrical hazards, and water system problems

Hazard Identification

• Avoid downed power lines and assume all lines are energized
• Check for gas leaks and evacuate immediately if detected
• Assess structural integrity before allowing personnel into damaged buildings
• Identify flood damage and potential contamination hazards

Cleanup Safety

• Use proper PPE including hard hats, safety glasses, and cut-resistant gloves
• Work in teams and maintain communication during cleanup activities
• Use proper lifting techniques when moving debris and damaged materials
• Be aware of unstable structures that could collapse during cleanup

Emergency Supplies and Equipment

Essential Supplies

• Water: One gallon per person per day for at least three days
• Food: Non-perishable items for at least three days
• First aid supplies: Including medications and medical equipment
• Flashlights and batteries: Multiple sources of emergency lighting

Communication Equipment

• Battery-powered radios for weather updates and emergency information
• Cell phone chargers: Battery packs and car chargers for mobile devices
• Two-way radios: For communication between team members
• Emergency contact lists: Including local emergency services and company personnel

Tools and Safety Equipment

• Personal protective equipment: Hard hats, safety glasses, and gloves
• Basic tools: For emergency repairs and debris removal
• Tarps and plastic sheeting: For temporary weather protection
• Rope and tie-downs: For securing equipment and materials

Business Continuity

Operational Planning

• Identify critical operations that must continue during and after the storm
• Plan for extended power outages and communication disruptions
• Coordinate with suppliers and customers about storm impacts
• Establish alternate work locations if primary facilities are damaged

Recovery Procedures

• Prioritize safety over speed in resuming operations
• Assess equipment damage before attempting to restart machinery
• Test all systems before returning to normal operations
• Document lessons learned for future storm preparedness

Remember: Hurricane preparedness requires advance planning, clear communication, and disciplined execution of safety procedures. By preparing thoroughly and following established protocols, we protect our workforce and ensure our ability to resume operations safely after the storm passes.